MailboxCompare · printable address-role worksheet
Before publishing
an address.
Work through one proposed address and its intended uses. Keep completed names, addresses and account details private.
Correspondence · returns · physical operations · legal notice · identity verification
Identify the use
List where the address will appear. A website, invoice, newsletter, return label, filing and identity check may ask for different address roles.
Use / where it appears / what becomes publicAsk the right authority
Check the actual sender, platform, carrier, institution or filing office. A mailbox seller cannot decide what another organization accepts.
Authority / accepted field and format / evidence dateAuthorize the destination
Confirm the exact person or company name, item types, location and receiving/identity process. Receiving names and private logins are separate.
Names / mail or parcels / authorization still needed
MailboxCompare · keep this completed sheet private
Budget the work.
Verify the switch.
Check full effort and cost
Include setup, subscription, scans, storage, handling, postage, renewal and exit. Keep missing charges open; a deposit or prepaid balance is separate from consumed expense.
Known charges / still unpriced / source and dateUpdate deliberately
Activate first. Update important senders, record confirmations and check the first arrival. Plan overlap, downloaded files and final originals before closing an old account.
Activation / sender confirmations / first arrival / old-account exit
What must be confirmed before you act?
Original MailboxCompare checklist, October 23, 2026. You may share or reproduce it unchanged with attribution and a link to this page. This permission covers our text, not third-party sources, logos or assets.